Current Opportunities

Organizational Assessment Consultant (Visually Based Design Consultant)
2.0 Objective(s) and Background
Elections Canada is an independent, non-partisan agency that reports directly to Parliament. The Agency must be prepared at all times to conduct a federal general election, by-election or referendum, administer the political financing provisions of the Canada Elections Act, monitor compliance and enforce electoral legislation.
The Policy, Planning and Public Affairs Sector is responsible for developing frameworks for the areas of performance management, risk management, evaluation and reporting, as well as approaches and processes to facilitate the horizontal integration of Elections Canada¢s corporate management functions. The Sector is also responsible for leading the development of outreach and public education programs and initiatives as well as designing strategies to engage key stakeholders on a broad range of policy or program issues.
3.0 Scope of Work
To facilitate its work the Sector is seeking expert consulting advice to develop visual presentations of organizational and planning frameworks; outreach and engagement frameworks and action plans. These documents need to be relevant and comprehensible to internal audiences composed of senior managers and employees as well as externally to key stakeholders.
The proposed consultant / consulting team will have extensive and recent experience in developing visual communications tools; project leadership; and be able to demonstrate experience in relevant projects which required a comprehensive approach to issue definition, process mapping and outcomes, and the use of creative design to visually represent complex concepts.
3.1 Tasks / Activities
Services delivered under any resulting Contract will be on an \"as and when requested\" basis including:
- Ongoing advice and counsel to senior executives within Elections Canada;
- Design and implementation of meetings to engage teams with an expertise in planning; risk management, and outreach activities.
3.2 Deliverables
The preparation of knowledge management and visual communication tools including:
- dashboard for a forward agenda (with an interactive component)
- youth engagement outcome map
- a stakeholder consultation and engagement framework
4.0
Period of Work
The work is to start on contract award date, estimated to be in April 2010, and must be completed by December 31, 2010.
5.0
Location of Work
The Contractor will be required to complete the work at their own facility and meetings will be held at Elections Canada¢s head office where the consultant will be escorted by an Elections Canada¢s staff member:
257 Slater Street
Ottawa, Ontario
K1A 0M6
6.0
Security Requirement
Any proposed consultant must, at all times during the performance of the Contract, hold a valid Designated Organization Screening (DOS), issued by the Canadian and International Industrial Security Directorate (CIISD), Public Works and Government Services Canada (PWGSC).
The proposed consultant requiring access to PROTECTED information, assets or sensitive work site(s) must EACH hold a valid SECRET CLEARANCE, granted or approved by CIISD/PWGSC.
Any proposed consultant must be security cleared to the level of SECRET at time of proposal submission. With your proposal submission, you must include the security information for the proposed consultant (Name, Security File #, DOB)
Definitions
Systems dynamics
- System Dynamics is an approach to understanding the behaviour of complex systems over time. It deals with internal causal relationships and time delays that affect the behaviour of an entire system. System Dynamics theory studies complex systems using feedback loops, stocks and flows
Visual communications

- Visual Communications approach uses visual aids to convey ideas and information in forms that can be read and looked upon. Visual Communications solely relies on vision and is primarily presented or expressed with two dimensional images. Examples include: signs, typography, iconography, graphic design, illustration, colour and electronic resources. A visual message accompanying text typically has a greater power to inform, educate or persuade an audience.
Knowledge management
- Knowledge Management comprises a range of practices used in an organization to identify, create, represent, distribute and enable adoption of insights and experiences. These comprise knowledge either embodied in individuals or embedded in organizational processes or practice. Examples of skills/tools are:
- facilitating knowledge creation, sharing and re-use through visual communications products, project plans, and/or high level process maps;
- creating, developing and sustaining the flow of knowledge through policies, standards and templates;
- moderating focus groups/discussions;
- consulting on group processes;
- developing research and implementation strategies for knowledge management, information management, document and records management, and data management.

Appendix B
Evaluation Criteria
It is essential that all requested information below be fully described in the proposal. Any failure to provide information shall work to the disadvantage of the bidder.
1.0
Mandatory Criteria
Proposals will first be reviewed by the Evaluation Team for confirmation of compliance with the Mandatory Criteria of this RFP. This confirmation will take the form of validating that the statements and supporting material referenced in the responses substantiate a compliant response. Mandatory Criteria will be confirmed on a simple pass/fail basis. Proposals not complying with any Mandatory Criteria will be considered non-compliant and will receive no further consideration.

Number     Mandatory Criteria      
M1     Bidder must demonstrate, by providing three (3) project summaries, that the proposed consultant has extensive (defined as five years) and recent (defined as three years) experience in: - developing visual communication tools - approaches to issue definition - process mapping and outcomes - use of creative design to visually represent complex concepts - project lead capabilities - experience working with senior management (Director General level and above)  Project summary must include as a minimum: - demonstration of extensive and recent experience as detailed above - project description and tasks performed - date and duration of the project - client reference contact information (name, title, telephone #)  Elections Canada reserves the right to contact the client reference to validate theinformation provided by the Bidder.      

2.0
Point-Rated Criteria
Bidders meeting the Mandatory Criteria will then be evaluated with respect to the Point-Rated Criteria and shall be assigned scores for each item identifying its relative importance.
Point-Rated Criteria for the technical evaluation must achieve 70% of the available points to be considered compliant and be eligible to proceed to the Financial Evaluation.

15
Number
Point Rated Technical Criteria
Cross Reference to Proposal
Max
Points
Overall Minimum
Points Required (if applicable)
R1
Bidder should demonstrate that the proposed consultant has experience developing tools to support the development of strategies and scenarios to engage senior management teams and/or stakeholder groups.
Rating Scheme:
5 points for each relevant project to a maximum of 25 points demonstrating this experience for a maximum of 5 projects.
25
-
R2
Bidder should demonstrate that the proposed consultant has experience in applying a systems thinking approach
Rating Scheme:
5 points for each relevant project to a maximum of 15 points demonstrating this experience for a maximum of 3 projects.
15
-
R3
Bidder should demonstrate that the proposed consultant has experience in the use of knowledge management tools. Bidder should identify the tool, how it was applied and define the context.
Rating Scheme:
3 points for each relevant tool to a maximum of 15 points demonstrating this experience for a maximum of 5 tools.
15
-
R4
Bidder should demonstrate that the proposed consultant has direct experience in projects which require a comprehensive approach to issue definition, process mapping and outcomes, and the development of creative design to visually represent complex concepts
Rating Scheme:
15 point for each relevant project to a maximum of 45 points demonstrating this experience for a maximum of 3 projects.
45
-
Total
100
70

INTERVIEW
Proposed consultants who meet the minimum requirement of 70% in rated requirements may be interviewed. The purpose of the interview is to validate the information provided in the proposal with regards to the proposed consultant¢s experience.

If you wish to be considered for any opportunities based on the description above, please e-mail an updated version of your resume along with a presentation letter to